Consulate General of India, Medan, Indonesia : Right to Information (RTI)

Right to Information (RTI)

In terms of the provisions of Right to Information Act, 2005, the following Officers have been designated as Nodal Officers in the Consulate General of India, Medan (Indonesia).
Details of the Right to Information Act, 2005 are available on the website at http://www.righttoinformation.gov.in

Name and Contact Details of Designated Officers in the Consulate General of India, Medan (Indonesia) :

Public Information Officer	Appellate Authority
Shri Amit Sharma, Assistant Consular Officer	Shri Shubham Singh, Consul General of India
Consulate General of India, 19, Jl. Uskup Agung Sugiopranoto, Medan – 20152 Indonesia	Consulate General of India, 19, Jl. Uskup Agung Sugiopranoto, Medan – 20152 Indonesia
Tel: (+62-61) 4531308 Fax: (+62-61) 4556452 E-mail: hoc.medan@mea.gov.in	Tel: (+62-61) 4531308 Fax: (+62-61) 4556452 E-mail: cg.medan@mea.gov.in

Applications seeking information under the Act may be sent along with the prescribed fee in Rupiah, equivalent to Indian Rupees Ten (10) in cheque or demand draft favoring Consulate General of India, Medan or by depositing the amount at the Consular wing of the Consulate against receipt. The RTI fee can also be paid using e-ipo service of Department of Posts details of which is given in para 2 below.

The Government of India (Department of Post) has launched the e-IPO (Electronic Indian Postal Order) service to facilitate purchase of Indian Postal order electronically for paying RTI fee/cost of information on-line through e-Post Office Portal (https:/www.epostoffice.gov.in) of the Department of Posts. The detailed instructions for using the e-IPO service for payment of RTI fee on-line are contained in DOPT’s OM No. 1/44/2009-IR dated March 22, 2013. (Please click here to get the details. The facility of e-ipo has been extended to 176 Indian Missions/Posts abroad also vide Department of Personnel & Training OM NO 1/44/2009-IR dated October 7, 2013 (please click here to see the OM). Department of Posts has extended the eIPO service to Indian citizens residing in India also w.e.f. February 13, 2014 vide OM No. 1/44/2009-IR dated 13th February 2014 (Please click here to see the OM). The RTI applicants may, therefore, pay the RTI fee/cost of information, also on-line using the said e-IPO service, for seeking information from Ministries/Departments in India as well as from Indian Missions abroad.

It may be noted that information provided under the Act is available to citizens of India only. OCI/PIO Card holders are foreign nationals, holding foreign passports and are, therefore, not eligible to seek information under the RTI Act 2005.Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport.)More information is available at http://rti.gov.in . The concerned officer and mailing address is Mr. Amit Sharma, Assistant Consular Officer, Consulate General of India,
19, Jl. Uskup Agung Sugiopranoto, Medan – 20152 Indonesia

It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the concerned public authority. Applicants are, therefore, advised to send their requests under the RTI Act to the Consulate only when the subject matter can reasonably be presumed to pertain to the Consulate. While section 6(3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Consulate, the application may be addressed to the concerned PIO directly.

INFORMATION ABOUT THE CONSULATE GENERAL OF INDIA, MEDAN, REQUIRED UNDER SECTION 4(1)(B) OF THE RTI ACT, 2005

1. Organisation and Function

Sl. No.	Item	Remarks
1	Particulars of its organisation, functions and duties [Section 4(1)(b)(i)]	The Consulate is headed presently by Consul General Shri Shubham Singh and has the following Sections: (i) Consular (ii) Economic & Commerce (iii) Administration (iv) Culture Consulate functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
2	Power and duties of its officers and employees [Section 4(1) (b)(ii)]	General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. Financial powers of the Officers of the Consulate have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. Other powers are derived from the Passport Act of India. The officials of the Consulate function under the guidance and supervision of Consul General.
3	Procedure followed in decision making process [Section 4(1)(b)(iii)]	The Consulate follows the procedure indicated in the ‘Manual of Office Procedure for decision making process in accordance with the guidelines issued by the Ministry of External Affairs from time to time. Final decision making authority in the Consulate is the Consul General.
4	Norms for discharge of functions [Section 4(1)(b)(iv)]	Consulate functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. The Policy is implemented by the Consulate under the guidance and supervision of the Consul General, in consultation with the Ministry of External Affairs. Consular services can be accessed by applying online and/or submitting the documents at the Consulate. The commercial enquiries can be made by e-mail, which are replied accordingly. The services are rendered and the information sought is provided without any delay and within the prescribed time limit. Apart from traditional channel for redressal of grievances, the aggrieved can make use of the MADAD portal (Consular Services Management System) and through various social media platforms.
5	Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]	IFS (PLCA) rules and annexures; Delegated Financial Powers of Government of India’s Representatives abroad Rules; Passport Act, Manuals on Office Procedures, Other Central Government Rules and manuals published by Central Government. The Consulate also utilizes relevant rules, regulations, and orders of the Government of India, such as Central Civil Service (Conduct) Rules, CCS (Leave Travel Concession) Rules, CCS (Leave) Rules, CCS (Pension) Rules, General Provident Fund Rules, General Financial Rules, Fundamental and Supplementary Rules etc. These rules are in the public domain as printed, priced publications.
6	Categories of documents held by the authority under its control [Section 4(1)(b) (vi)]	Classified documents/files relating to India’s external relations Unclassified documents Passport and consular services application forms
7	Arrangement for consultation with or representation by the member of the public in relation to formulation of policies or implementation thereof. [Section 4(1)(b)(vii) ]	Consulate functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the Consulate under the guidance and supervision of the Consul General.
8	Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]	The Consulate does not have any boards, councils or committees
9	Directory of officers and employees (i) Name and designation (ii) Telephone, fax and email ID 26 [Section 4(1) (b) (ix)]	The directory may be seen at Annexure-I.
10	Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)]	A statement of monthly remuneration is at Annexure-II.
11	Budget allocated to each agency, indicating particulars of all plans, proposed expenditures and reports on disbursements made. [Section 4(1)(b)(xi)]	The Budget figures for the current financial year are given in the statement at Annexure-III. The actual expenditure is restricted to the budgetary allocation, and the details are sent to the Ministry of External Affairs on regular basis. The budget is revised by the Ministry of External Affairs at specific time intervals. The report on disbursements made and related reports are kept in the Consulate and also sent on regular basis to the Ministry of External Affairs.
12	Manner of execution of subsidy programmes, including the amount allocated and the details of beneficiaries. [Section 4(1)(b)(xii)]	Consulate does not have any subsidy programme.
13	Particulars of recipients of concessions, permits or authorisations granted by it [Section 4(1)(b)(xiii)]	No concessions/permit are granted by the Consulate.
14	4(1)(b)(xiv) Information held by it in the electronic form	The Consulate’s website has the required information. A significant portion the Consulate’s correspondence is over e-mail.
15	Particulars of facilities available to citizens for obtaining information. [Section 4(1)(b)(xv)]	A waiting room is available for all consular/visa applicants which is equipped with Air conditioner, drinking water and restroom.
16	Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)]	Appellate Authority (AA) Shri Shubham Singh, Consul General of India Tel: (+62-61) 4531308 Fax: (+62-61) 4556452 E-mail: cg.medan@mea.gov.in Central Public Information Officer (CPIO) Shri Amit Sharma, Assistant Consular Officer Tel: (+62-61) 4531308 Fax: (+62-61) 4556452 E-mail: hoc.medan@mea.gov.in
17	No. Of employees against whom Disciplinary action has been proposed/ taken (Section 4(2))	Nil
18	Such other information as may be prescribed and thereafter update these publications every year. [Section 4(1)(b)(xvii)]	The Consulate’s website has information which is updated on a regular basis.