In
terms of the provisions of Right to Information Act, 2005, the
following Officers have been designated as Nodal Officers in the
Consulate General of India, Medan
(Indonesia).
Details
of the Right to Information Act, 2005 are available on the website
at http://www.righttoinformation.gov.in
Name
and Contact Details of Designated Officers in the Consulate General
of India, Medan
(Indonesia) :
Public
Information Officer
|
Appellate
Authority
|
Shri
Amit
Sharma, Assistant Consular Officer
|
Shri
Shubham
Singh, Consul
General of India
|
Consulate
General of India, 19, Jl. Uskup Agung
Sugiopranoto, Medan – 20152 Indonesia
|
Consulate
General of India, 19, Jl. Uskup Agung Sugiopranoto, Medan –
20152 Indonesia
|
Tel:
(+62-61)
4531308 Fax: (+62-61)
4556452 E-mail:
hoc.medan@mea.gov.in
|
Tel:
(+62-61)
4531308
Fax: (+62-61)
4556452
E-mail:
cg.medan@mea.gov.in
|
Applications
seeking information under the Act may be sent along with the
prescribed fee in Rupiah, equivalent to Indian Rupees Ten (10) in
cheque or demand draft favoring Consulate General of India, Medan or
by depositing the amount at the Consular wing of the Consulate
against receipt. The RTI fee can also be paid using e-ipo service of
Department of Posts details of which is given in para 2 below.
The
Government of India (Department of Post) has launched the e-IPO
(Electronic Indian Postal Order) service to facilitate purchase of
Indian Postal order electronically for paying RTI fee/cost of
information on-line through e-Post Office Portal
(https:/www.epostoffice.gov.in)
of the Department of Posts. The detailed instructions for using the
e-IPO service for payment of RTI fee on-line are contained in DOPT’s
OM No. 1/44/2009-IR dated March 22, 2013. (Please click here to get
the details. The facility of e-ipo has been extended to 176 Indian
Missions/Posts abroad also vide Department of Personnel &
Training OM NO 1/44/2009-IR dated October 7, 2013 (please click here
to see the OM). Department of Posts has extended the eIPO service to
Indian citizens residing in India also w.e.f. February 13, 2014 vide
OM No. 1/44/2009-IR dated 13th February 2014 (Please click here to
see the OM). The RTI applicants may, therefore, pay the RTI fee/cost
of information, also on-line using the said e-IPO service, for
seeking information from Ministries/Departments in India as well as
from Indian Missions abroad.
It
may be noted that information provided under the Act is available to
citizens of India only. OCI/PIO Card holders are foreign nationals,
holding foreign passports and are, therefore, not eligible to seek
information under the RTI Act 2005.Applications should be submitted
along with documentary proof of Indian Citizenship (like copy of
personal particulars pages of passport.)More information is available
at http://rti.gov.in .
The concerned officer and mailing address is Mr.
Amit Sharma, Assistant Consular Officer, Consulate General of
India,
19,
Jl. Uskup Agung Sugiopranoto, Medan – 20152 Indonesia
It
may also be pointed out that as per section 6(1) (a) of the RTI Act,
2005, a person who desires to obtain information under the Act is
required to submit the application to the Information Officer of the
concerned public authority. Applicants are, therefore, advised to
send their requests under the RTI Act to the Consulate only when the
subject matter can reasonably be presumed to pertain to the
Consulate. While section 6(3) provides for the transfer of an
application by a receiving PIO to another [concerned] PIO, this is
clearly meant to cover situations where the application is addressed
to a PIO on the assumption that it has been directed to the concerned
PIO. Where the information required obviously does not pertain to the
Consulate, the application may be addressed to the concerned PIO
directly.
INFORMATION
ABOUT THE CONSULATE GENERAL OF INDIA, MEDAN, REQUIRED UNDER SECTION
4(1)(B) OF THE RTI ACT, 2005
1.
Organisation and Function
Sl.
No.
|
Item
|
Remarks
|
1
|
Particulars
of its organisation, functions and duties [Section 4(1)(b)(i)]
|
The
Consulate is headed presently by Consul General Shri Shubham Singh
and has the following Sections:
(i)
Consular (ii) Economic & Commerce (iii) Administration (iv)
Culture
Consulate
functions within the purview of business allocated to the Ministry
of External Affairs under the
Government
of India’s Allocation of Business Rules and Transaction of
Business Rules.
|
2
|
Power
and duties of its officers and employees [Section 4(1) (b)(ii)]
|
General
Administrative powers are derived from IFS (PLCA) Rules, as
amended from time to time.
Financial
powers of the Officers of the Consulate have been detailed in the
Delegated Financial powers of the
Government
of India’s Representatives Abroad. Other powers are derived from
the Passport Act of India.
The
officials of the Consulate function under the guidance and
supervision of Consul General.
|
3
|
Procedure
followed in decision making process [Section 4(1)(b)(iii)]
|
The
Consulate follows the procedure indicated in the ‘Manual of
Office Procedure
for
decision making process in accordance with the guidelines issued
by the Ministry
of
External Affairs from time to time.
Final
decision making authority in the Consulate is the Consul General.
|
4
|
Norms
for discharge of functions [Section 4(1)(b)(iv)]
|
Consulate
functions within the norms of India’s foreign policy formulated
by the Ministry of
External
Affairs. The Policy is implemented by the Consulate under the
guidance and supervision of the
Consul
General, in consultation with the Ministry of External Affairs.
Consular
services can be accessed by applying online and/or submitting the
documents at the
Consulate.
The commercial enquiries can be made by e-mail, which are replied
accordingly.
The
services are rendered and the information sought is provided
without any delay and within the
prescribed
time limit.
Apart
from traditional channel for redressal of grievances, the
aggrieved can make use of the MADAD
portal
(Consular Services Management System) and through various social
media platforms.
|
5
|
Rules,
regulations, instructions manual and records for discharging
functions [Section 4(1)(b)(v)]
|
IFS
(PLCA) rules and annexures; Delegated Financial Powers of
Government of India’s Representatives
abroad
Rules; Passport Act, Manuals on Office Procedures, Other Central
Government Rules and manuals
published
by Central Government.
The
Consulate also utilizes relevant rules, regulations, and orders of
the Government of India, such as Central
Civil
Service (Conduct) Rules, CCS (Leave Travel Concession) Rules, CCS
(Leave) Rules, CCS (Pension)
Rules,
General Provident Fund Rules, General Financial Rules, Fundamental
and Supplementary Rules etc.
These
rules are in the public domain as printed, priced publications.
|
6
|
Categories
of documents held by the authority under its control [Section
4(1)(b) (vi)]
|
Classified
documents/files relating to India’s external relations
Unclassified
documents
Passport
and consular services application forms
|
7
|
Arrangement
for consultation with or representation by the member of the
public in relation to formulation of policies or implementation
thereof.
[Section
4(1)(b)(vii) ]
|
Consulate
functions within the norms of India’s foreign policy formulated
by the Ministry of External Affairs.
Policy
is implemented by the Consulate under the guidance and supervision
of the Consul General.
|
8
|
Boards,
Councils, Committees and other Bodies constituted as part of the
Public Authority [Section 4(1)(b)(viii)]
|
The
Consulate does not have any boards, councils or committees
|
9
|
Directory
of officers and employees (i) Name and designation (ii) Telephone,
fax and email ID 26 [Section 4(1) (b) (ix)]
|
The
directory may be seen at Annexure-I.
|
10
|
Monthly
Remuneration received by officers & employees including system
of compensation [Section 4(1) (b) (x)]
|
A
statement of monthly remuneration is at Annexure-II.
|
11
|
Budget
allocated to each agency, indicating particulars of all plans,
proposed expenditures and reports on disbursements made.
[Section
4(1)(b)(xi)]
|
The
Budget figures for the current financial year are given in the
statement at Annexure-III.
The
actual expenditure is restricted to the budgetary allocation, and
the details are sent to the Ministry of
External
Affairs on regular basis.
The
budget is revised by the Ministry of External Affairs at specific
time intervals.
The
report on disbursements made and related reports are kept in the
Consulate and also sent on regular basis
to
the Ministry of External Affairs.
|
12
|
Manner
of execution of subsidy programmes, including the amount allocated
and the details of beneficiaries.
[Section
4(1)(b)(xii)]
|
Consulate
does not have any subsidy programme.
|
13
|
Particulars
of recipients of concessions, permits or authorisations granted by
it
[Section
4(1)(b)(xiii)]
|
No
concessions/permit are granted by the Consulate.
|
14
|
4(1)(b)(xiv)
Information held by it in the electronic form
|
The
Consulate’s website has the required information. A significant
portion the Consulate’s correspondence
is
over e-mail.
|
15
|
Particulars
of facilities available to citizens for obtaining information.
[Section
4(1)(b)(xv)]
|
A
waiting room is available for all consular/visa applicants which
is equipped with Air conditioner, drinking
water
and restroom.
|
16
|
Name,
designation and other particulars of public information officers
[Section 4(1) (b) (xvi)]
|
Appellate
Authority (AA)
Shri
Shubham
Singh, Consul General of India
Tel:
(+62-61)
4531308
Fax: (+62-61)
4556452
E-mail:
cg.medan@mea.gov.in
Central
Public Information Officer (CPIO)
Shri
Amit
Sharma, Assistant Consular Officer
Tel:
(+62-61)
4531308
Fax: (+62-61)
4556452
E-mail:
hoc.medan@mea.gov.in
|
17
|
No.
Of employees against whom Disciplinary action has been proposed/
taken (Section 4(2))
|
Nil
|
18
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Such
other information as may be prescribed and thereafter update these
publications every year. [Section 4(1)(b)(xvii)]
|
The
Consulate’s website has information which is updated on a
regular basis.
|