About Us Miscellaneous Services

Note:

  • Presence of the applicant is mandatory at the time of application submission.

  • Miscellaneous form to be filled for all categories of Consular Services (except birth registration)

  • Working hours: (Monday to Friday): (1) Application submission time at the Consulate General: From 1000 to 1200 hrs and Collection/ Delivery hours: From 1600 to 1700 (except holidays).

  • Consular Services Fee w.e.f April 1st 2021

Banking details:-

Account Name : Consulate General of India

Bank Name  : SBI Indonesia

Account No. : 4011 0000 83

Bank Code   : 498

For Appointment and General Information regarding Visa, Passport & Consular Services
        Mr. Eddy Susanto (Consular Assistant)
        Tel: (+62-61) 4531308 / 4556452
        E-mail: cons1.medan@mea.gov.in

1. Renunciation of Indian Citizenship (through online module of Ministry of Home Affairs): The Government of India does NOT allow dual citizenship. Once attaining the foreign citizenship, every Indian national should apply for Renunciation of his/her Indian citizenship and Surrender of Indian Passport.

INSTRUCTIONS TO APPLICANTS FOR RENUNCIATION OF INDIAN CITIZENSHIP

  • Any Indian citizen can renounce his/her citizenship by making a declaration in the form XXII specified in rule 23 of The Citizenship Rules, 2009.

  • Application for Renunciation should be applied online at the Ministry of Home Affairs (Foreigners Division) website: https://indiancitizenshiponline.nic.in

  • The applicant should click on “Declaration of Renunciation of Citizenship under Section 8 of the Act made by a Citizen of India who is also a Citizen or National of another country”.

  • While filling the online application form, applicants will have to pay fees of INR 8,000/-and attach copy of fees receipt with application.

  • MHA File Number would be generated automatically after the submission of online application and the same will be communicated to the applicant by e-mail. Applicant must keep note of it for tracking the status and refer this file number for any future correspondence.

  • Complete step by step instructions for filling a fresh online application, modifying a partially filled online application, printing an application submitted online may be referred in website: https://indiancitizenshiponline.nic.in

  • Applicant must take the print out of the online submitted application and submit the application to Consulate General of India in Medan in-person with following documents:

  1. Print out of the online application form XXII.

  2. Indian Passport (original and copy).

  3. Kitas / Kitap (original and copy).

  4. Letter of acquisition of Indonesian citizenship.

  5. Proof of online payment of INR 8,000/- made on MHA website and ICWF fee IDR 30.000 to be made in the Consulate General account.

  • Once the application form is submitted online by the applicant, then no further modifications are allowed. Hence applicants are requested to carefully verify the details before submitting the online Application form.

  • Processing time may vary from 30-60 days from the date of receiving the application.

  • The decision of the competent authority on declaration of renunciation of Indian citizenship shall be conveyed to the applicant through e-mail and renunciation certificate will have to be collected by the applicant at the Consulate General.

  • Applicant may note the legal provision under section 8 of the Citizenship Act, 1955 which provides that where a person ceases to be a citizen of India on renunciation of citizenship under section 8 (1), every minor child of that person shall thereupon ceases to be a citizen of India. However, such child may, within one year after attaining full age, can make a declaration in the prescribed form and manner that he wishes to resume Indian citizenship.

  • A person who has ceased to be Indian Citizen is required to surrender the documents which he had acquired on the basis of his Indian citizenship (e.g. Voter Card etc.) to the authorities concerned.

  • Additional documents may be asked, if any specified by the Consular Officer

2. NOC for Indonesian Citizenship:

  • Indian Passport Original and Copy.

  • Kitas / Kitab- Original and copy.

  • Requesting Letter to Indonesian Immigration / SKIM (Copy and Original).

  • Photo 2inch by 2inch One Copy.

  • Miscellaneous form to be filled at Consulate General..

  • Fees : IDR 375.000 + ICWF IDR 30.000

3. Birth Certificate based on Passport:

  • Indian Passport Original and Copy.

  • Kitas / Kitab Original and Copy.

  • Photo 2inch by 2inch One Copy.

  • Miscellaneous form to be filled at Consulate General.

  • Fees : IDR 375.000 + ICWF IDR 30.000 

4. NOC for Marriage (In Case of Marriage of Indian to Indonesian National):

  • Original and Copy of Indian Passport.

  • Photo 2 inch by 2 inch (Two).

  • Applicant has to submit a Certificate of bachelorhood/single-status/eligibility to get married issued by competent court having jurisdiction of the area of the residential address of the applicant. This can be in the form of a declaratory order for which a suit has to be filed before the appropriate court for the specific purpose which is required to be counter-attested by the Home Department of the State concerned. Thereafter, it is to be attested/apostilled by the Attestation Section of the Consular, Passport & Visa (CPV) Division of the Ministry of External Affairs, New Delhi.

  • Note:   After marriage, the couple may get attested their marriage certificate by Indonesia Foreign Office (Kemlu/Deplu) and further Attested by Indian Consulate so that their marriage is valid both in India and Indonesia.

  • Miscellaneous form to be filled at Consulate General.

  • Fee: IDR 375.000 + ICWF IDR 30.000 

  • Additional documents may be asked, if any specified by the Consular Officer

5. NOC regarding issue of Passport from India in r/o a minor: (in case one of the parents is residing in India, applies for child’s passport)

  • Passport & Kitas (Original & Copy) of the Applicant.

  • Marriage Certificate.

  • Birth Certificate of the Child.

  • Prescribed Form To Fill Up For The Parent In Indonesia.

  • Note: As per new rule there is no need to attest the Affidavit by Missions.

  • Fees :IDR 375.000 + ICWF IDR 30.000 

6. Birth registration and Fresh passport for newly born baby (if both the parents of Indian national or one of the parents is other nationality):

A. Birth registration :

  • A person may submit an application for registration of birth of his minor child born outside India in terms of sub-section(1) of section 4 in Form I to the Indian Consulate in the Country, where such child was born, together with a declaration that the child does not hold the passport of any other country.

  • The applicant are advised to carefully go through the provision of the citizenship Act, 1955 and rules framed there under to determine their eligibility for Indian citizenship.

  • Child birth registration As per Section 4(1) of Citizenship Act,1955, a child born outside India on or after 03.12.2004 shall be a citizen of India by descent

  • Procedure for Online Registration of Birth

i) An online application has to be made on https://indiancitizenshiponline.nic.in Click on “Registration of birth of a minor child at an Indian Consulate under section 4(1) of the citizenship act, 1955” fill the form and upload the documents as given below:

    1. copy of certified Birth Certificate issued by competent Authority of Indonesia (in one pdf less then 1024kb or 1mb which contains multiple pages)

    2. In case of Indian Passport Holders: self-attested copies of first two and last two pages of the parents passports(valid) and the page (s) containing passport officer’s observation (s) (if any) or In case one of the or Parents holds Foreign Passport: self-attested copies of the valid passport pages containing personal particulars of the passport holder including Indian spouse passport copies (first two & last two pages) and the page (s) containing passport officer’s observation (s) (if any) (in one pdf less then 1024kb or 1mb which contains multiple pages)

    3. Certified Marriage Certificate of the parents including self certified copy of Certificate of Indian citizenship of parent (s) if the Indian parent (s) has/have acquired Indian citizenship by registration/naturalization (in one pdf less then 1024kb or 1mb which contains multiple pages).

    4. Upload Passport size photograph of the Child in jpg format only not more than 20kb (dimension should be 100 (Width) * 120 (Hight) – use the Microsoft picture manager for resizing the image.

ii) Print online application from, duly filled, and submit the same along with uploaded documents, 2 passport size photograph of the child, original proof of payment, copy of KITAS/Residence permit for address proof in Indonesia, birth certificate issued from the hospital if any and an affidavit signed by both the parents at Consulate General:19A, JL. Uskup Agung, Sugiopranoto, Medan – 20152 (Indonesia). .

  • Note: after one year of birth of child, the process is same. However, in such cases, a notarized affidavit or an affidavit executed before the Consular Officer of the Consulate General from the parents stating the reason (s) for not registering the birth within one year of birth of the child, is also required to be submitted

  • III) Physical presence of the Child and Parents is required. Parents are requested to bring all the originals along with one set of copies as mentioned above at the time of submission. Originals will be returned immediately after the verification.

  • Fee: IDR 300.000 + ICWF IDR 30.000  

  • Processing Time: Normally, 7-8 Working Days, if the application is complete in all respects.

  • Please Note: Name of the father and the mother entered in the Birth Certificate of the child should match with the names appearing in their passports. In case of any discrepancy/some difference in names, an observation in this regard is required to be made from the concerned Birth Registrar’s office.

  • Additional documents may be asked, if any specified by the Consular Officer

B. Fresh Passport for newly born child: After submitting online application of registration of Birth, fill the online application form for fresh passport at this link "https://embassy.passportindia.gov.in/ ". Please choose online registration option and select Mission: Indonesia – Medan. After submitting the online form, please take print out of application, sign/thumb impression of child in the box, and paste 2 inch x 2 inch, light background with 80% face area and showing shoulders. Guidelines for photographDocuments will be remain same as required for Birth Registration of new born child.

7. Attestation of Documents:

  • The Consulate attests copies of original documents submitted to it without certifying authenticity of contents. 

  • Certificates issued in India are required to be duly Attested/Apostilled by the Indian Ministry of External Affairs (Ref: http://mea.gov.in/apostille.htm and https://esanad.nic.inprior to their presentation for attestation by the Consulate General.

  • Documents such as documents pertaining to sale, purchase, power of attorney, mortgage, transfer, gift, etc. of real estate or moveable properties or issue of a document by a Consular Officer pertaining to such matters can be attested.

  • Applicant has to be present at the time of attestation of documents/ signatures/photographs.

  • Miscellaneous form to be filled by the applicant at Consulate General counter.

  • One passport size photograph to be pasted on miscellaneous form.

  • Only Commercial/official/documents from the business houses can be attested by an authorized representative. Copy of passport/ID of the representative to be attached with miscellaneous form.

Applicants requiring attestation on foreign documents are required to be attested first by all of the following authorities before submission for attestation.

  • A Notary Public

  • Ministry of Law and Human Rights

  • The Ministry of Foreign Affairs of Republic of Indonesia (KEMLU)

  • Fee: IDR 300.000 + ICWF IDR 30.000

8. Attestation of civil documents (affidavits, educational degree,

  • sponsorship certificates, marriage certificates, wills, Power of Attorney etc.

  • Fee: IDR 150.000 + ICWF IDR 30.000 

9. Attestation of Trade/Commercial documents or issue of any certificate ‘country of origin etc.’ pertaining to exports from foreign country to India.

Fee: IDR 750.000 + ICWF IDR 30.000  

10. Attestation of Trade/Commercial documents or issue of any certificate pertaining to exports from India to a foreign country.

Fee: IDR 300.000 + ICWF IDR 30.000

 

11.Power of Attorney:

  • Two copies of power of Attorney

  • Copy of Passport/OCI and KITAS with originals.

  • Miscellaneous form (To be filled at Consulate General).

  • Presence of Applicant who is signing the Power of Attorney is compulsory and sign in front of Consular Officer.

  • There should not be other signatures (witnesses, notary etc.) except the person/persons signing the power of attorney who is/are present.

  • Fee: IDR 300.000 + ICWF IDR 30.000   per attestation

 12. Police Clearance Certificate (PCC):

  • Police Record From Local Government.

  • Passport (Original & Copy).

  • KITAS (Original & Copy).

  • A letter from the Company where applicant is working stating that there is nothing adverse or otherwise against the applicant.

  • Photo-Passport size- One Copy.

  • Form to be filled online https://embassy.passportindia.gov.in/  and submit the printed copy at the Consulate Counter.

  • (Presence of applicant is compulsory)

  • Fee:IDR 375.000 + ICWF IDR 30.000  

13. Registration of Death and issuing of Certificate:

  • Original Passport for Cancellation & Copy.

  • KITAS (Original & Copy).

  • To fill up Miscellaneous Form and Death Notification Form

  • Death Certificate from Local Authorities (Hospital or Crematoriums) clearly mentioning the cause of death.

  • Passport & KITAS (original and copy) of the informant,

  • Police Report(original and copy), if death is not natural

  • Fee: IDR 300.000 + ICWF IDR 30.000 

For Carrying Ashes to India:

  • Death Certificate Copy and original.

  • Applicant’s Passport/OCI card (Copy and Original)

  • Fees : Gratis

14. NRI Certificate in R/O of the child for the parents working in Indonesia:

  • Sponsor Letter From The Company Certifying How Long he/she Has been Working.

  • The Child Birth Certificate or Passport Copy.

  • Marriage Certificate.

  • Parent’s Passport Copy along with

  • Affidavit from the Parent who is working in Indonesia.

  • Fee: IDR 375.000 + ICWF IDR 30.000

15. Certificate of Identity:

  • Passport (original and copy)

  • KITAS

  • Any other ID like Election Card/ Aadhaar etc

  • (Presence of applicant is compulsory)

  • Fee: IDR 750.000 + ICWF IDR 30.000 

16.  Emergency Certificate:

  • An Emergency Certificate (one-way travel document), which authorizes an Indian citizen to enter India, is issued to individuals who have lost their passports or their passports have been stolen or damaged and to whom new passports cannot be issued without approval from India. This document is issued primarily with the objective of ensuring the applicant's return to India in an emergency.

  • Form to be filled online https://embassy.passportindia.gov.in/  and submit the printed copy at the Consulate Counter.

  • Passport (original and copy)

  • Documents to be attached: Original Air Ticket

  • Letter from Jail in case imprisonment for overstay / immigration for deportation.

  • Fee IDR 225.000 + ICWF IDR 30.000  

  • Additional documents may be asked, if any specified by the Consular Officer

17. Solemnizing a Marriage:

  • A Consular Officer solemnizing a marriage, registration of a marriage certificate and a certified copy of the entry (all).

  • Fee IDR 750.000 + ICWF IDR 30.000  

18. Merchant shipping:

  • Attestation of documents pertaining to sale, purchase, mortgage, transfer of vessel or transfer of one's interest in merchant vessel. Fee IDR 3.900.000 + ICWF IDR 30.000 

  • Attestation of other documents pertaining to ship/vessel for issue of a certificate or verification or acceptance of a document or taking any action as per Chapter IX of the Consular Manual on ‘Merchant Shipping’. The Shipping Company (or Captain of vessel on behalf of Company) being applicant/payee of consular fee. Fee IDR 750.000 + ICWF IDR 30.000 

  • Attestation of documents of issue of certificates to a sailor as per Chapter IX of the Consular Manual on ‘Merchant Shipping’ (individual sailor being applicant for his individual use). Fee IDR 150.000 + ICWF IDR 30.000 (Presence of applicant is compulsory)

19. Other Services:

(a) For administration or distribution, or both of the property situated in country, of the Consular Officer’s residence, of an Indian citizen or any other person, not being a seaman, dying intestate, or if not intestate, when undertaking in the absence of legally competent representative of the deceased in country of his death or a request of legal heirs of deceased living in India as the case may be. Fee IDR 3.900.000 or 2.5 per cent of estimated value of the property/ estate, whichever is more + ICWF 30.000

(b) If such property is in country of concurrent accreditation of a Consular Officer. Fee IDR 15.450.000 or 2.5 per cent of estimated value of the property, whichever is more + ICWF 30.000

(c) Issue of succession certificate as laid down in the Consular Manual. Fee 2.5 per cent of estimated value of the estate or property + ICWF IDR 30.000

20. Services requiring visits or attendance of a Consular Officer on request of an applicant away from chancery.

Fee: Officer’s travelling allowance and daily allowance plus IDR 1.545.000 for each visit plus consular fees for service required + ICWF IDR 30.000 

21.  (i)Attestation of pension papers, life certificate etc. pertaining to pensioners.

Fee: Gratis

(ii) For affixing Consular Officer’s signature and seal, if required, for declarations of pay or pension.

Fee: Gratis

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