Consulate General of India, Medan, Indonesia : Passport Services

Passport Services

1. Process and required documents for reissue/fresh passport:

1.	Fill online application form please click this link "https://embassy.passportindia.gov.in/". Please choose online registration option and select Mission: Indonesia – Medan.
2.	After submitting the online form, please take print out of application, sign in the box, and paste 2 inch x 2 inch, light background with 80% face area and showing shoulders. Guidelines for photograph
3.	Attach copy of passport (first page & last page), copy of KITAS/residence permit.
4.	Please fill the details as per passport and attach proof, if details in any column are different from current passport or any change is required.
5.	Attach copies of marriage certificate, Joint colored photograph and an Affidavit in case spouse name to be added
6.	Attach copy of rent agreement, Aadhaar card, bank statement, election card, etc. (for changing address in India)
7.	In case of loss passport, FIR is required. For non-resident of Indonesia, please refer to Misc. Consular Service (Sr. No. 16) for issuance of Emergency Certificate
8.	Copy of Aadhaar card, Pan card, if any
9.	For re-issue of Minor’s passport attach copies applicant’s passport, parent’s (mother and Father) passports copies (front and back pages), KITAS copies along with originals and Declaration form from parents (consent for passport renewal) & Declaration form (if one of the parent staying abroad)
10.	For new Indian Passport /Birth Registration for Newly Born Baby or if one of the spouse is other nationality please refer to Misc. Consular Service (Sr. No. 6)
12.	Please bring passport and other related documents in original with one set of copies along with the original proof of payment at the time of submission at Consulate:19A, JL. Uskup Agung, Sugiopranoto, Medan – 20152 (Indonesia). Originals will be returned immediately after the verification except applicant’s passport.
13.	Additional documents may be asked, if any specified by the Consular Officer
14.	Note: Passports are reissued on expiry of final validity (can be done one year before expiry), on exhaustion of visa pages, damage or loss, appearance/particulars change, etc.

2. Passport Fee:

Sl.No.	Particulars	Rates in IDR (included ICWF charges IDR– 31,000/-)
1.	For issue of ordinary Fresh Passport or reissue of Passport containing 36 pages having validity of ten years (also applicable to minors in the age group of 15 to 18 years)	1,193,500
2.	For issue of ordinary Fresh Passport or reissue of Passport containing 60 pages having validity of ten years (also applicable to minors in the age group of 15 to 18 years)	1,581,000
3.	For issue of ordinary Fresh Passport or reissue of Passport containing 30 pages having validity of years or till the minors below eighteen years of age with validity of five years	806,000
4.	For issue of fresh or reissue of India-Bangladesh Passport or Passport for any other named foreign country with a maximum validity of ten years	806,000
5.	Replacement of passport of 36 pages having validity of ten years for changes in personal particulars	1,193,500
6.	Replacement of passport of 60 pages having validity of ten years for changes in personal particulars	1,581,000
7.	Replacement of passport of 36 pages for changes in personal particulars for minors below the age of 18 years with validity of five years or till the minor attains the age of 18 years, whichever is earlier	806,000
8.	Replacement of passport of 36 pages having validity of 10 years for deletion of Emigration Check Required Stamp	1,193,500
9.	Replacement of passport of 60 pages having validity of 10 years for deletion of Emigration Check Required Stamp	1,581,000

Special Travel Documents

Sl.No.

Particulars

Rates in IDR

(included ICWF charges IDR– 31,000/-)

10.

Certificate of Identity

806,000

11.

Additional ordinary passport containing 36 pages for any country with initial validity upto one year

1,193,500

Passports in Lieu of Lost, Damages or Stolen

Sl.No.

Particulars

Rates in IDR

(included ICWF charges IDR– 31,000/-)

12.

For replacement of ordinary passport of 36 pages in lieu of lost, damaged or stolen passport

2,356,000

13.

For replacement of ordinary passport of 60 pages in lieu of lost, damaged or stolen passport

2,743,500

Fee will be accepted through bank only

3. Banking details of the Consulate General of India, Medan are given below:

          Account Name       : Consulate General of India
          Bank Name : SBI Indonesia
          Account No. : 4011 0000 83
          Bank Code   : 498

4. PUBLIC ADVISORY: Indian citizens living in India and abroad are advised to apply for urgent re-issuance of their passports in the following cases:-

(i). HANDWRITTEN PASSPORTS

The International Civil Aviation Organization (ICAO) has set a deadline of the 24th November, 2015 for globally phasing out of all non-Machine Readable Passports (MRPs). From the 25th November, 2015 onwards, foreign Governments may deny Visa or entry to any person travelling on a non-Machine Readable Passport.

The Government of India has been issuing Machine Readable Passports since 2001. The Passports, however, issued before 2001 and particularly those issued during mid 1990s with a validity of 20 years will fall in the category of non-MRPs. All handwritten passports with pasted photographs are also considered non-MRPs. By the end of November 2014, it is estimated that there are approximately 2.86 lakh handwritten passports in circulation. Approximately 6 crore Indian hold valid passports. Indian citizens residing in India and abroad and holding such passports with validity beyond the 24th November, 2015 are advised to apply for re-issue of their passports well before the deadline in order to avoid any inconvenience in obtaining valid visa or international travel.

(ii) PASSPORTS VALID FOR LESS THAN SIX MONTHS

Many international travellers may not realise that having an unexpired passport is sometimes not enough to obtain Visas or to enter certain foreign countries. Indian citizens travelling on Passports which may expire in less than six months should renew their passports before any upcoming international travel. It is especially important to check the passports needs of any minor who may be accompanying their parents as passports for minors have a shorter validity period (5 years) than passports for adults (10 years). The universal practice in vogue now is; “Once your passport crosses the nine-year mark, it is time to get new passport”.

(iii) EXHAUSTION OF VISA PAGES

For more details related to passport services, website –www.passportindia.gov.in- or the National Call Centre (1800-258-1800 - Toll Free) may be accessed. Indian citizens living abroad should visit the website of respective Indian Mission/Post.